The Senate Library Committee mandated the establishment of project (QSpace) to assess the requirements and demand for an ongoing, sustainable institutional repository in support of the University's research and teaching mission. A Planning Team, co-chaired by the Chair of the Senate Library Committee and the project coordinator (Library Assessment and IT Projects Coordinator), investigated and defined the scope of the project and the necessary infrastructure. DSpace was selected as the repository software and the project was named QSpace.
Project Plan: http://library.queensu.ca/webir/planning/q_space_planning_document.htm
Project Coordinator (Sam Kalb): primary liaison with user communities, coordinate project activities, marketing, documentation, and user training in conjunction with the project's Systems Programmer, the advisory committees and library staff. This is an assignment within the position of Library Assessment and IT Projects Coordinator.
System Programmer (Seamus Ryan): responsible for the QSpace system's technical management, including installing, configuring, documenting and providing technical support and training in conjunction with the Project Coordinator and other staff. This is a limited appointment for the duration of the project.
Under the governance of the Senate Library Committee, the project will be steered by the QSpace Project Steering Group and administered by the Library (Project Coordinator: Sam Kalb) in collaboration with Information Technology Services.
Administrative responsibility for the QSpace Project will reside with the Associate University Librarian responsible for Library Systems (Martha Whitehead). The Project Coordinator will report to the AUL.
Administrative responsibility for the project's technical infrastructure and staffing will reside with Information Technology Services, with the project's Systems Programmer reporting to Gail Ferland.
When the service and customer base are better understood, the reporting structure may change.
The governance structure endeavors to represent a broad range of constituencies; to build understanding of QSpace among faculty and staff, to seek direction from the Queen's community about building the service and to inform faculty of its potential.
The goal of the QSpace Project Steering Group is to prepare an effective business plan for an ongoing, sustainable institutional repository. The Steering Group reports to the Senate Library Committee.
Terms of Reference:
With representatives from the project staff and the faculty advisory board, this group will address the following in preparing an effective business plan for an ongoing, sustainable institutional repository:
Membership:
Meeting frequency: monthly
The Faculty Advisory Board will provide guidance from the perspective of QSpace users, both as contributors of content and as end-users of the system.
Terms of Reference:
To advise and assist the Project Steering Committee with:
Membership:
Meeting Frequency: The Board will be consulted by email monthly during the project and convened every two months to provide this vital user feedback to the future development of QSpace functionality or associated Library services.
The Implementation Group will carry out the day-to-day work of implementing QSpace. Matters judged to have significant financial, service, or public relations impact will be referred to the Project Steering Group for decisions.
Terms of Reference:
Under the direction of the Project Steering Group, this group will:
Membership:
Meeting frequency: Monthly or as needed
The Communications & Training Group will provide two-way communication between QSpace groups and individual library units, identify training needs and help to spread information about QSpace at the university.
Terms of Reference:
Under the direction of the Project Steering Group and the Implementation Working Group, this group will provide input from those who work with end-users. This will help the QSpace groups identify the following:
Membership:
Meeting frequency: to be determined
Rev. September 10, 2004