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QSpace Management Plan


The Senate Library Committee mandated the establishment of project (QSpace) to assess the requirements and demand for an ongoing, sustainable institutional repository in support of the University's research and teaching mission. A Planning Team, co-chaired by the Chair of the Senate Library Committee and the project coordinator (Library Assessment and IT Projects Coordinator), investigated and defined the scope of the project and the necessary infrastructure. DSpace was selected as the repository software and the project was named QSpace.

Project Plan: http://library.queensu.ca/webir/planning/q_space_planning_document.htm

QSpace Staffing

Reporting Lines Recommendation

Under the governance of the Senate Library Committee, the project will be steered by the QSpace Project Steering Group and administered by the Library (Project Coordinator: Sam Kalb) in collaboration with Information Technology Services.

Administrative responsibility for the QSpace Project will reside with the Associate University Librarian responsible for Library Systems (Martha Whitehead). The Project Coordinator will report to the AUL.

Administrative responsibility for the project's technical infrastructure and staffing will reside with Information Technology Services, with the project's Systems Programmer reporting to Gail Ferland.

When the service and customer base are better understood, the reporting structure may change.

Governance Structures Recommendation

The governance structure endeavors to represent a broad range of constituencies; to build understanding of QSpace among faculty and staff, to seek direction from the Queen's community about building the service and to inform faculty of its potential.

QSpace Project Steering Group

Faculty Advisory Board

The Faculty Advisory Board will provide guidance from the perspective of QSpace users, both as contributors of content and as end-users of the system.

Implementation Working Group

The Implementation Group will carry out the day-to-day work of implementing QSpace.  Matters judged to have significant financial, service, or public relations impact will be referred to the Project Steering Group for decisions.

Communications & Training Ad Hoc Group

The Communications & Training Group will provide two-way communication between QSpace groups and individual library units, identify training needs and help to spread information about QSpace at the university.

QSpace Constituencies

Rev. September 10, 2004